Data privacy
Data Privacy Notice
How the Municipality of San Luis, Aurora collects, uses and protects the information you submit through this system.
What we collect
- Your e-mail address, name, home address and contact number.
- The details of your proposed project, including its classification, size, cost and location.
- The latitude and longitude of the point you mark on the map.
- The documents you upload as part of your requirements.
- Technical records such as the date and time of your actions and the IP address used, which are kept for security and auditing.
Why we collect it
- To receive, screen and evaluate your Locational Clearance application in the Municipal Planning and Development Office.
- To contact you about the progress of your application.
- To prepare the Certificate of Zoning Compliance and record the corresponding official receipt.
- To keep an auditable record of official actions taken on municipal applications.
Who can see it
- Only authorised personnel of the Municipal Planning and Development Office and the Municipal Zoning Office, who must sign in with their own credentials.
- Every access to an uploaded document is recorded against the officer who opened it.
- Applicants can see only their own applications and documents.
- Information may be shared with other government offices where required by law.
How it is protected
- Uploaded documents are stored outside the public web directory and can only be retrieved through an authorised, access-checked request.
- Administrator passwords are stored using strong one-way hashing and are never recoverable in plain text.
- Sessions expire automatically, and repeated failed sign-in attempts lock the account temporarily.
- All actions that change an application are permanently recorded in an audit log that ordinary users cannot alter.
How long it is kept
- Application records, documents and certificates are retained in accordance with the records-retention policies applicable to the municipality.
- Temporary e-mail verification codes are deleted shortly after they expire.
Your rights
- Under the Data Privacy Act of 2012 (Republic Act No. 10173) you have the right to be informed about, to access, and to request correction of your personal information.
- To exercise these rights, or to raise a concern, contact the Municipal Planning and Development Office at the Municipal Hall or by e-mail.
Municipal Planning and Development Office · Municipal Hall, Poblacion, San Luis, Aurora